Microsoft Forms: Tips & Tricks Importance & Comparison With Google Forms

Every sector in this world has undergone tremendous (r)evolution, from education to company management. People today are extremely comfortable and convenient thanks to the internet, which many consider to be the best invention ever, and substantial digitalization. Even the way organizations and institutions conduct surveys and research is changing as a result of the digital revolution. Companies may readily collect crucial data through online surveys, quizzes, and forms, which they can then use to strengthen their marketing initiatives. The game is evolving because of apps like Google and Microsoft Forms Pro. These technologies enable companies to collect important data without physically handing out survey questionnaires and forms to the audience, which might be awkward if participants choose not to fill them out.

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People that use online forms and surveys frequently refer to Google Form, but there is another platform that should be highlighted. One must not ignore Microsoft form as a tool for creating online forms, surveys, and quizzes.

How to Use Microsoft Forms

Microsoft is a well-known brand in the business world. The most widely used product in this industry is Microsoft Office, and no other firm has been able to offer such a complete package. But Microsoft’s contributions to the tech industry don’t end here.

In 2016, this business additionally entered the market for online forms and surveys. Even though it hasn’t garnered as much popularity as Google Forms, it is nevertheless on the path to being quite well-known.

An online tool called Microsoft Forms enables the production of surveys and forms. Digital distribution of the forms produced with this tool is possible through link-sharing and portal uploading. Automatic marking is the feature that distinguishes it from other products. Additionally, Microsoft develops forms that enable the export of collected data to Excel. Organizations no longer struggle with manual data entry.

This technology, which is a part of Microsoft 365, does its duties admirably. Microsoft forms are a useful addition to this platform, allowing for the creation of forms and the tracking of responses. This form creation tool provides a wide range of question forms, including multiple-choice, text, ranking, rating, date, Net Promoter Score (NPS), and Likert.

Additionally, this Microsoft form creation tool enables users to distribute their surveys and forms via a variety of platforms. Links can be shared with a specific set of people, QR codes can be activated, the content is uploaded to a web portal, and the audience is invited by email. These choices make sharing online forms simple for businesses and practical for survey respondents.

This tool’s real-time analytics assessment is yet another incredible feature. The form’s creator may quickly and without any difficulties view the responses as they are submitted in real time. Users of Microsoft 365 are given the option to download the answers in excel, making things really simple.

Thinking About the Use of Microsoft Forms

There is a large list of additional benefits that will urge one to start utilizing Microsoft forms if the characteristics mentioned above are not sufficient to convince people of their value.

Convenience in Data Collection

Data has been essential to the businesses from the outset. Data is what enables businesses to make logical decisions. Acquiring useful data also enables businesses to broaden their reach and enter new areas.

The flexibility of Microsoft forms to integrate with other enterprise apps is one of its strongest features. This makes it so that businesses may collect and arrange the data from these forms quickly and efficiently.

Employee education

In every business, it’s critical to focus on employee training. There is no denying that a company’s biggest asset is its workforce. The team will be more productive and provide greater results if they have received more training.

How might these forms assist businesses with staff training? Managers and team leaders prepare quizzes in a hurry and surprise the team. Undoubtedly not a nice revelation, but this can aid a company in assessing the team’s performance. Additionally, it will assist staff in developing their talents.

It is crucial for businesses to integrate Microsoft forms into their daily operations given all the advantages that come with doing so. Data is the most crucial element for a business, and this application makes getting data simpler than ever!

Achieving Success in Games: Mastering the Use of Microsoft Forms

The days of spending hours on simple surveys and quizzes are long gone. To deliver them to the populace, wander the city. The present era is ruled by tools like Microsoft forms. The lengthy process of producing and disseminating surveys, polls, and forms may now be completed in a matter of minutes thanks to the tech giant’s form creation tool.

While Microsoft’s creation of forms has many advantages, one can only take use of them if they are used properly. Even though this tool is very simple to use, it is advisable to first grasp the fundamentals before delving further into Microsoft’s world of online forms.

 Learn to Perfect Use of Microsoft Forms

This app may be found on the Office 365 home page. It typically enrolls alongside all other Microsoft 365 applications. Users can click the “browse all your applications” link in the bottom-left corner of the homepage if the Microsoft Forms app isn’t displayed there.

Developing a Form

Users can then continue with the construction of their form, quiz, or survey after finding it. The homepage is the first item a user sees when they launch the app. There are two alternatives on this page: “new form” and “new quiz.” The option may be selected by the user based on their needs.

Once a user makes a choice, adding entries is simple with the “add question” option. Users will find many question formats when adding questions. Again, a user may select this based on their need. Additionally, the poll allows respondents to select from a range of options.

Companies can also add a “text option” to the form to make it easier for the form’s respondents. It allows the replies to give a thorough response to a question that only requires a single word.

The next step is to work on the aesthetics once the material is complete. How a form looks to a respondent influences how “serious” they will be when filling it out. Depending on the audience they are writing for, a user can select from a variety of themes.

Locating Microsoft Forms

This demonstrates how easy it is to create a form using Microsoft forms. Once this is finished, it is time to comprehend the various sharing options this platform offers. There are several methods to approach this. As was previously mentioned, a business has the choice of limiting access to the form to a particular group of individuals or selecting the “anyone with the link” option.

Users have the option of copying a link and sending it through emails and social media.

There is also a QR code that may be used to share it; users of mobile devices can scan the code to view the form. Users can also use the “embed” option, produce HTML code, and embed the content on their website.

Microsoft forms and Business: A Potent Combination

Online forms can be useful for businesses in a variety of ways. It won’t be overstated to say that Microsoft forms and business go together like peanut butter and jelly.

Customer happiness is, in fact, one of the main objectives of enterprises. A happy consumer increases word-of-mouth advertising and even aids in enhancing revenue production. Businesses may produce customer satisfaction surveys in just a few minutes using the form creation software from Microsoft.

How? For this use, Microsoft Forms provides pre-built forms. A comprehensive survey measuring consumer answers is ready to give the business insightful data with only a few clicks.

The Microsoft-created online forms also make it easier for employees to receive training. Quizzes can be simply made by businesses to assess the team’s competence level. Additionally, before implementing a new policy or changing how things are done, a corporation can solicit feedback from its personnel. Another crucial factor is employee satisfaction.

Overall, Microsoft forms have shown to be incredibly helpful for every organization and business.

Google forms vs. Microsoft forms comparison

Aesthetics and Design

Microsoft forms and Google forms are the only two brands available for online forms and surveys. Both of these tools appear to be fairly similar at first glance. If we examine the features and functionality, we find that both are created to produce online forms and provide templates to improve the overall appearance through modification. They also enable the inclusion of background images using free-hand color mixing. The fact that the core design of both tools cannot be altered adds to their similarities.

But, how are these apps different?

The quantity of question alternatives available makes a difference. Users can incorporate radio buttons, text inputs, and features like Likert input using Microsoft forms. The Likert option is a special tool for gathering arbitrary replies.

On the other hand, Google doesn’t provide any tools like Likert. It does include choices like scale-based pickers and multiple-choice grids.

Additionally, neither of these types is really useful for developing the best possible set of questions.

Analysis of the Data

Both Google Forms and Microsoft provide a certain level of simplicity when it comes to processing the collected data. Microsoft forms allow users to assemble responses in Excel, but Google Forms allow users to add responses on the spreadsheet via Google Drive or Sheets.

Microsoft’s interaction with Power Platform, most specifically Power Automate, is where it excels. Users are able to connect form and flow because of it. This facilitates the creation of an event upon form submission. Users can establish a flow by turning a form response into a trigger.

Multiple flows can be driven by a single straightforward form, which results in the automation of numerous procedures.

Of course, Office 365 integration is the best aspect of Microsoft forms. Users can integrate their forms with any Office 365 software from OneNote and Outlook. Users have not been able to access this kind of capability through Google forms. Most notably, it permits users to insert forms into productivity applications without modifying the context.

Top 4 Microsoft Forms Tips and Tricks for 2022

There is no disputing that Microsoft forms are revolutionizing the process by which organizations or individuals design surveys, polls, and quizzes. These forms have benefited every industry, from the commercial world to the field of education. Microsoft uses real-time interaction with Excel and Microsoft Stream to generate forms. These, coupled with a slew of other features, make creating forms productive and efficient.

Even if these forms make things simple and straightforward, when they are used properly, one may completely profit from them. One of the main reasons people select Microsoft forms is their simplicity of use, but having a few shrewd tips and methods on hand can drastically alter the situation.

Nothing wrong with a small trick that makes life simpler, right?

The Bars of Progress

Being on the verge of a place or an objective feels fantastic. One wouldn’t give those precious moments for everything in the world when they realize they are only a few steps away from their desired destination.

Given this exact sentiment, why not use Microsoft forms to make filling out protracted forms less tedious? Yes, by including a progress bar at the top, you may convey the same sentiment to someone taking a survey or quiz.

Let’s face it: completing lengthy paperwork, tests, and surveys may occasionally be tedious. These lengthy forms or surveys can simply be divided into sections and feature a progress bar for businesses or individuals. They get closer to completion with each question they can answer, which is an invaluable sensation!

Know the Statistics

It’s normal practice to distribute (email) forms, surveys, and quizzes throughout an organization, whether it be business or educational. Companies and institutions can have access to important information by collecting replies from a specified number of people.

Companies or institutions can know exactly how many forms are being filled out by using Microsoft’s forms pro. The reports on forms activity function was unveiled in March 2020.

Phishing Detection Automatic

Phishing forms frequently result in data loss. People today are a target of these evil deeds. There is a way for Microsoft form users to offer the public a very secure platform for taking part in online tests, polls, and forms.

Microsoft’s automated phishing detection technology enables users to safeguard the sensitive information of survey respondents. This feature makes it simple for businesses and institutions to develop a secure type of service.

Collect Only Relevant Responses

Sorting the results after distributing forms and surveys is one of the main issues businesses face. Sometimes it can be difficult to distribute these forms to the intended recipients solely. Sorting through the responses can become a tedious and difficult job.

Microsoft addresses this issue by creating forms that let users select the target audience for their forms or surveys. In the upper right corner of the page, there is a sharing option for the produced forms. This option allows users to choose the target group for a particular survey, form, or quiz.

The audience may be limited to a specific company. The audience can be customized if the form or survey is not intended for organization members. Users need merely pick “Anyone with the link” under the “only persons in my…” option.

People who use Microsoft forms can try these techniques and profit from them. These methods and ideas have made it simpler than ever to create and distribute forms, surveys, and quizzes.

Microsoft Forms: 7 Frequently Asked Questions (and Answers)

Microsoft Forms is an effective business tool that enables you to quickly develop forms and gather replies from coworkers and collaborators in real-time.

Once you start using Microsoft Forms, you’ll discover how simple it is to visualize data with the built-in charting feature. This cutting-edge technology can be used for a variety of fantastic purposes, like measuring contentment, obtaining feedback, and improving judgments based on actual data.

Ontech specializes in assisting organizations with 10-250 users. Our solutions are flexible and personalized to match your present demands and future growth plans because of the wide diversity of clients we work with.

Microsoft Forms Q&A’s

There’s a fair probability that you have inquiries if you’re considering adding Microsoft Forms to your Office collection of Microsoft products. These are the most typical queries regarding this potent business tool.

#1 What are Microsoft Forms Used For?

In most cases, customer feedback and survey data are gathered using Microsoft Forms. Employers can be surveyed, given feedback, and even asked for opinions on important choices and projects using this application. It is also often used in business to distribute tests, surveys, and other related papers.

The tool’s data visualization features are also quite advantageous. Form input is automatically transformed into charts and graphs, which enhance the functionality and readability of your data.

#2 Who Can Use Microsoft Forms?

All sizes of enterprises can benefit from using Microsoft Forms, and many organizations already have access to it thanks to the fact that it comes with many Office 365 installations, including those for educational, commercial, and U.S. government licenses.

#3 How Do I Get Microsoft Forms?

The simplest way to obtain Microsoft Forms if you don’t already have it is through an Office 365 subscription. The majority of Office 365 licenses for educational, business, and governmental purposes offer free access to Microsoft Forms.

Contact us if you need assistance using Microsoft Forms. Sometimes the application is a part of your subscription, but access to Microsoft Teams requires a switch to be flipped by an IT manager.

Just launch a web browser and type forms.office.com if you already have access to Office 365. To view current forms or to create new ones, sign in with your credentials and follow the on-screen instructions.

#4 Can I Create Folders in Microsoft Forms?

Although Microsoft Forms doesn’t presently have a built-in option to create folders, you may still organize your forms by color as a workaround. The form’s theme is displayed on the form card to help with organization when you search for the form name or owner in the search box. We encourage you to vote for this feature on Microsoft’s features suggestion website if you would like to see folders integrated into Microsoft Forms.

#5 Can I Attach Files to Microsoft Forms?

Although Microsoft Forms do not presently accept attachments, this functionality is planned to be added in the future. Other potent capabilities for sharing and teamwork via Microsoft SharePoint are also included in Microsoft Forms.

#6 How Do I Use Microsoft Forms in a Team?

Teams and Microsoft Forms are integrated. Microsoft provides a thorough help page that explains how to combine the two products. There are endless ways to use Microsoft Forms with Microsoft Teams as a sharing and collaboration tool, from employee satisfaction surveys to entertaining quizzes.

#7 How Do I Share a Microsoft Form?

Utilizing Microsoft Forms makes sharing simple. Simply open the form you want to share, click Share, and then select “Get a link to see and edit.” to enable sharing.

When you see the form’s URL, you may just click Copy from there. Just copy and paste this URL, distribute it to your target market, and watch for the feedback to begin pouring in. Simply enter the Share pane and click the trash can symbol to delete the Collaborate link if you wish to stop sharing a form at any moment.