How to Write a Resignation Letter? Resignation Letter (Sample and Template)

A resignation letter is a formal document that informs an employer that an employee is leaving their job. It is typically provided to the employer in writing, and it serves as official notice of the employee’s intent to quit. The letter should include the date of the employee’s last day of work, and it should be written in a professional and courteous manner. It’s important to keep in mind that the resignation letter is a formal document that may be kept in the employee’s file, and can be used as reference for future job opportunities. It’s important to keep the letter simple and concise, avoid negative statements and to keep it professional.

Also Read:- How To Write A Resignation Letter – Tips for 2023

A resignation letter is a formal document that informs an employer that you are leaving your job. To write a resignation letter, follow these steps:

1. Start with a formal salutation, such as “Dear [Employer’s Name].”
2. State your intention to resign, including the date of your last day of work.
3. Express gratitude for the opportunity to work at the company and any positive experiences you had.
4. Offer to help with the transition and provide contact information for future communication, if appropriate.
5. End with a polite closing, such as “Sincerely” or “Best regards,” and your signature.
6. Proofread and double-check for any errors before sending the letter.

Tips for Writing a Resignation Letter

Here are some tips for writing a resignation letter:

1. Keep it simple and concise: A resignation letter should be brief and to the point.
2. Be polite and professional: The letter should be written in a respectful and professional manner, avoiding any negative comments or complaints.
3. Express gratitude: Thank your employer for the opportunity to work at the company and any positive experiences you had.
4. Offer to help: If appropriate, offer to assist with the transition of your responsibilities to a new employee or team member.
5. Include your contact information: Provide your contact information, such as your email or phone number, in case your employer needs to reach you for any additional information or follow-up.
6. Proofread: Before sending the letter, make sure to proofread it and double-check for any errors.
7. State your last day: Clearly state your last day of work, avoiding ambiguity.
8. Respect the notice period: If your company has a notice period, make sure you respect it, and to provide the letter in advance.
9. Provide a valid reason for resignation: It’s not mandatory but it can be helpful for your employer to understand the reason for your departure, but keep it brief and professional.
10. Hand deliver the letter: If possible, hand-deliver the letter to your employer rather than emailing it. This shows that you are taking the resignation process seriously and that you’re committed to doing it in a professional manner.

Basics of a Resignation Letter

The basics of a resignation letter include:

1. A clear and direct statement of your intent to resign: This should include the date of your last day of work.
2. A professional and courteous tone: The letter should be written in a respectful and professional manner, avoiding any negative comments or complaints.
3. A thank you to your employer: Express gratitude for the opportunity to work at the company and any positive experiences you had.
4. An offer to help with the transition: If appropriate, you can offer to assist with the transition of your responsibilities to a new employee or team member.
5. Contact information: Provide your contact information, such as your email or phone number, in case your employer needs to reach you for any additional information or follow-up.
6. A formal closing: End the letter with a polite closing, such as “Sincerely” or “Best regards,” followed by your signature.
7. A final proofread: Before sending the letter, make sure to proofread it and double-check for any errors.

How do you write a short resignation letter?

A short resignation letter should still include all the essential elements of a formal resignation letter, while being concise and to the point. Here’s an example of a short resignation letter:

[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]

Dear [Employer’s Name],

Please accept this letter as formal notice of my resignation from [Company Name]. My last day of work will be [Date].

I am grateful for the opportunity to have worked with such a great team and I appreciate the support and guidance provided to me during my time here. I will do my best to ensure a smooth transition of my responsibilities.

Please let me know if there is anything I can do to assist during this transition period.

Thank you for the opportunity and I wish the company continued success.

Sincerely, [Your Name]

This letter is concise, it includes all the essential elements of a formal resignation letter, such as the statement of resignation, last day, gratitude and offer of help during transition period and a polite closing, it’s written in a professional and respectful manner

Resignation Letter Example 1