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How to Write a Resignation Letter? Resignation Letter (Sample and Template)

resignation letter example

A resignation letter is a formal document that informs an employer that an employee is leaving their job. It is typically provided to the employer in writing, and it serves as official notice of the employee’s intent to quit. The letter should include the date of the employee’s last day of work, and it should be written in a professional and courteous manner. It’s important to keep in mind that the resignation letter is a formal document that may be kept in the employee’s file, and can be used as reference for future job opportunities. It’s important to keep the letter simple and concise, avoid negative statements and to keep it professional.

Also Read:- How To Write A Resignation Letter – Tips for 2023

A resignation letter is a formal document that informs an employer that you are leaving your job. To write a resignation letter, follow these steps:

  1. Start with a formal salutation, such as “Dear [Employer’s Name].”
  2. State your intention to resign, including the date of your last day of work.
  3. Express gratitude for the opportunity to work at the company and any positive experiences you had.
  4. Offer to help with the transition and provide contact information for future communication, if appropriate.
  5. End with a polite closing, such as “Sincerely” or “Best regards,” and your signature.
  6. Proofread and double-check for any errors before sending the letter.

Tips for Writing a Resignation Letter

Here are some tips for writing a resignation letter:

  1. Keep it simple and concise: A resignation letter should be brief and to the point.
  2. Be polite and professional: The letter should be written in a respectful and professional manner, avoiding any negative comments or complaints.
  3. Express gratitude: Thank your employer for the opportunity to work at the company and any positive experiences you had.
  4. Offer to help: If appropriate, offer to assist with the transition of your responsibilities to a new employee or team member.
  5. Include your contact information: Provide your contact information, such as your email or phone number, in case your employer needs to reach you for any additional information or follow-up.
  6. Proofread: Before sending the letter, make sure to proofread it and double-check for any errors.
  7. State your last day: Clearly state your last day of work, avoiding ambiguity.
  8. Respect the notice period: If your company has a notice period, make sure you respect it, and to provide the letter in advance.
  9. Provide a valid reason for resignation: It’s not mandatory but it can be helpful for your employer to understand the reason for your departure, but keep it brief and professional.
  10. Hand deliver the letter: If possible, hand-deliver the letter to your employer rather than emailing it. This shows that you are taking the resignation process seriously and that you’re committed to doing it in a professional manner.

Basics of a Resignation Letter

The basics of a resignation letter include:

  1. A clear and direct statement of your intent to resign: This should include the date of your last day of work.
  2. A professional and courteous tone: The letter should be written in a respectful and professional manner, avoiding any negative comments or complaints.
  3. A thank you to your employer: Express gratitude for the opportunity to work at the company and any positive experiences you had.
  4. An offer to help with the transition: If appropriate, you can offer to assist with the transition of your responsibilities to a new employee or team member.
  5. Contact information: Provide your contact information, such as your email or phone number, in case your employer needs to reach you for any additional information or follow-up.
  6. A formal closing: End the letter with a polite closing, such as “Sincerely” or “Best regards,” followed by your signature.
  7. A final proofread: Before sending the letter, make sure to proofread it and double-check for any errors.

A short resignation letter should still include all the essential elements of a formal resignation letter, while being concise and to the point. Here’s an example of a short resignation letter:


[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]

Dear [Employer’s Name],

Please accept this letter as formal notice of my resignation from [Company Name]. My last day of work will be [Date].

I am grateful for the opportunity to have worked with such a great team and I appreciate the support and guidance provided to me during my time here. I will do my best to ensure a smooth transition of my responsibilities.

Please let me know if there is anything I can do to assist during this transition period.

Thank you for the opportunity and I wish the company continued success.

Sincerely, [Your Name]

This letter is concise, it includes all the essential elements of a formal resignation letter, such as the statement of resignation, last day, gratitude and offer of help during transition period and a polite closing, it’s written in a professional and respectful manner


Resignation Letter Example 1

Here’s an example of a resignation letter:

[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]

Dear [Employer’s Name],

I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have greatly appreciated the opportunities for professional growth and development that I have been given during my time at [Company Name]. I am grateful for the guidance and support provided by my colleagues and superiors, and I will always look back on my time here with fondness.

I would like to assure you that I will do everything in my power to ensure a smooth transition of my responsibilities. I am happy to assist in training my replacement or completing any outstanding projects before my departure.

Please let me know if there is anything else I can do to help during this transition period. I wish the company continued success in the future.

Thank you for the opportunity to work at [Company Name].

Sincerely,
[Your Name]


Resignation Letter Example 2

[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]

Dear [Employer’s Name],

I am writing to formally submit my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

Working at [Company Name] has been a wonderful experience, and I am grateful for the valuable skills and experiences I have gained during my time here. I am proud of the contributions I have made to the company, and I will always look back on my time here with fond memories.

I understand that my departure may cause inconvenience, but I assure you that I will do everything in my power to ensure a smooth transition of my responsibilities. I will be happy to assist in training my replacement or completing any outstanding projects before my departure.

Please let me know if there is anything else I can do to help during this transition period. I wish the company continued success in the future.

Thank you for the opportunity to work at [Company Name].

Sincerely,
[Your Name]


Benefits of providing a resignation letter

There are several benefits to providing a resignation letter when leaving a job, including:

  1. Professionalism: A resignation letter is a professional and respectful way to inform your employer that you are leaving.
  2. Closure: A resignation letter provides closure for both the employee and the employer, and it helps to ensure that the employee’s departure is handled in a formal and orderly manner.
  3. Documented evidence: A resignation letter is a written document that can serve as evidence of the employee’s intent to quit, if needed.
  4. Maintaining relationships: A resignation letter allows the employee to express gratitude for the opportunity to work at the company, and to offer assistance during the transition period. This can help to maintain positive relationships with the employer, colleagues, and professional networks.
  5. Future references: A resignation letter can serve as a reference for future job opportunities and can show that you left your previous job in a professional way.
  6. Legal protection: A resignation letter can help to protect the employee from any future legal issues, such as wrongful termination claims.
  7. Clarity: A resignation letter clarifies the end date and the reason for leaving, avoid any confusion and misunderstanding.

Get Ready to Hand in Your Resignation Letter

It would be ideal if you took some time to consider how to write a resignation letter if you have never done so. It’s likely that at some point in your professional life, you’ll make the decision to quit. I’m hoping it’ll be because you were given a fantastic new job offer somewhere else. Do you cross your fingers that the opportunity presents itself as quickly as possible?  Additionally, you get access to a ton of fantastic tools that can help you progress your career. You can also have personalized job alerts delivered to you. Before you know it, you’ll have to create your own resignation letter.

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